Business owners or employees have been looking for methods to improve productivity to achieve effective results. With so many tools available, you may be wondering how to choose the best one for your organization.
Aren’t you tired of tracking documents, policies and other files? Have you tried SharePoint, OneDrive or Microsoft Teams?
Well, we will see SharePoint vs. OneDrive vs. Microsoft Teams!
What are SharePoint, OneDrive and Microsoft Teams?
SharePoint
SharePoint is an application platform that enables file sharing, social features, and collaboration in an organization. The primary goal is to help organizations automate business processes, protect information, and track progress. The main uses of SharePoint are:
- Document Management – Helps to share and store files that can be grouped under specific tags. Administrators can manage document permissions based on users.
- Content Management – Helps develop internal websites to manage news, blogs, videos, and images. SharePoint also gives you the freedom to track and monitor document updates.
- Knowledge management – With SharePoint lists, you can run surveys and polls to collect information from your organization.
- Project Management: Users can share project information, track tasks and activities, and collaborate effortlessly.
OneDrive
Microsoft has developed a file synchronization and hosting service called OneDrive. Users can store their files and personal data like photos, documents, and more. Also, it syncs system settings, themes, visual communication, browsing history, and app settings. Here are some methods in which OneDrive is used:
- File Backup – By default, this tool keeps the files in the OneDrive folder in sync with the cloud. It is also used to keep a backup of your desktop, pictures, folders, and documents.
- Sharing files: The process of sharing individual or group files is easier with OneDrive. Users can send invitations to other people through a link or share button.
- Delete files – When you need to delete a picture, document, or file from OneDrive, there are several methods. This will remove the file from all OneDrive-enabled devices and make room for new files.
Microsoft Teams
It is a chat-based collaboration platform that helps with document sharing, online meetings, and many other useful features to enhance business communications. It provides a service to interact via text chat, video or voice call. The uses of Microsoft Teams are:
- Productivity: Teams focus on real-time messaging that helps work collaboratively on documents within the app. It becomes the connector or hub to increase the productivity of users.
- Meetings: Supports video and audio conferencing, ensuring strong connectivity within the organization. The pandemic has increased the use of virtual meetings when employees work remotely.
- Integration and Automation: The main focus is to provide better features and functionality for users by supporting the integration of third-party tools.
What are the benefits of SharePoint, OneDrive and Microsoft Teams?
Benefits of using SharePoint:
- Office 365 tools integration: OneDrive SharePoint is a lethal combination for organizations. It will sync all changes automatically to SharePoint in real time. Plus, you can use Outlook and SharePoint, where employees can access documents without leaving their current platform.
- Scalable and customizable – The platform is highly scalable. More than 20,000 employees can use that. Also, users can improve the platform based on the required functionality.
- No Coding Required: Complex software breeds resistance to adopting it for your business. SharePoint is bringing updates to make it a perfect solution for non-technical users. As a business owner, you can create a SharePoint website from scratch.
- Personalization – The main focus of audience targeting is to provide a personalized experience for visitors. Employees can tailor content based on location, department, seniority level, or role. Owners can modify security permissions to make sure data is safe.
- Security controls: Many government entities use SharePoint Online over other cloud-based intranet platforms. It has some advanced capabilities that help manage user permissions and control their access to different websites, libraries, and lists.
Benefits of using OneDrive:
- Availability: You have multiple data centers, which means that if one data center breaks, another data center will become the primary node. OneDrive handles this easily and does not affect accessibility for users.
- File sharing and permissions: Owners have the right to decide who and what actions can be performed on documents. Users can set the expiration date on the shared link and manage it for specific users. OneDrive File Sharing has great advantages with enhanced capabilities.
- Data storage: OneDrive grants up to 1 Terabyte of space for each user. Data is synced by default to OneDrive on your local drive. Admins can determine employee storage space and determine it from the storage metrics page.
- Data discovery and protection: OneDrive has licenses that help businesses access sensitive content in SharePoint Online and OneDrive for Business. Organizations can set security policies and generate reports for documents.
Benefits of using Microsoft Teams:
- Teams and Channels: Teams are formed using channels that act as forums for conversation among employees.
- Conversation facility: Each team member has the right to view and add different conversations. They can also use the @ function to invite someone to another conversation instead of sharing links.
- Chat feature: It is available with most collaboration applications that will help to exchange information between teams, individuals and groups.
- Document storage: Every team that uses Microsoft Teams must have a website in SharePoint Online that contains the default document library folder. Every file shared in conversations is saved to this folder automatically. Security and permissions can be customized for sensitive data.
- Online calling and screen sharing: Teams make sure to deliver fast and seamless video calls within your organization or outside with customers. Users enjoy effortless screen sharing for any assistance and real-time collaboration.
- Conference Meeting – This feature is very beneficial for companies to discuss important issues and get to know other points of view. Microsoft Teams gives you audio conferencing, making it accessible via phones and without the need for additional licenses.
The ultimate winner!
We have given you a fair idea of SharePoint vs. OneDrive vs. Microsoft Teams. You have to know the benefits and use of these platforms. It may be easier for you to make the final decision.
To be great, you can integrate the platforms and enjoy their features to improve productivity and increase results.
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Categories: Technology
Source: vtt.edu.vn