It is the age-old dilemma of companies: how to maximize the production of workers. Since employees are a company’s most precious resource, they must be given every opportunity to thrive at work.
There have been significant changes in business practices and human resource management in recent years. Remote work has fundamentally changed the talent market, resulting in everything from a huge resignation period to record levels of engagement.
But how can we keep productivity among staff members high while implementing these changes? Read on as in this article we will discuss the most effective methods to increase productivity in the workplace.
Identify and document your expectations
If you want your staff to be more productive, you need to help them set specific personal goals. According to a study, only 15% of workers understand the company’s most important objectives or what is required of them to achieve them.
Managers need to ensure that the company’s overall vision and goals are in sync with each KPI. Train your staff to set your KPIs after understanding your company’s business goals. This is a fantastic strategy to stimulate the imagination of employees and encourage new ideas at work.
Effective training is also crucial if you want your staff to do a good job. However, before enrolling in any type of training, it is best to do a training needs analysis to determine where the company’s knowledge gaps are. Use a training needs analysis template to save time and make sure you cover all the bases when you do your own.
Drive openness and cohesion within your organization
The need for greater openness and organizational alignment between teams is a major contributing factor to poor performance in the workplace. Employees cannot work together toward common goals if they do not have a common understanding of the company’s values, purpose, and vision.
However, there is still a lot of development potential in this area for many companies. Research found that 19% of employees don’t understand or simply don’t know their core values, and 31% of employees want their manager to communicate with them more often.
So what are your options? Improve your internal communications plan by assigning additional resources to it. To keep your staff up to date on corporate events and goals, start sending out newsletters or hosting podcasts. Whenever you host a webinar or podcast for your staff, it’s important to include input from company executives.
Increase teamwork (without adding more meetings)
When employees work together as a team and across departments, productivity increases. These days, most projects include interdepartmental cooperation. However, the rise of distant and hybrid work has made cooperation more challenging.
Remote workers need to be able to work and communicate effectively in any situation if they want to cooperate and remain productive without sitting in meetings for hours on end. They need online meeting places and specific mechanisms to coordinate their efforts.
If your business operates in a remote model, it may be beneficial to bring together distant teams for quarterly business reviews (QBRs). Teams still need to meet in person sometimes, even if virtual communication is adequate to get the job done.
Pay attention to the employee experience
In most cases, a more engaged workforce produces better results. However, to drive employee engagement, you first need to understand the elements that make up workers’ experiences at work.
Salary is only one aspect that motivates workers; for others, other variables such as promotion prospects, autonomy in the workplace, a pleasant environment, etc., may be more important.
If you want to know what drives your staff, you need to ask them. Before you make assumptions about how to boost morale in the workplace, consider conducting a company-wide employee engagement survey.
Provide regular feedback
Employees who receive feedback from their superiors are more likely to take initiative, work well with others, and care about their work. Naturally, they are more productive.
If not every day, then at least once a week, feedback is essential. One-on-one meetings are ideal times for managers to provide constructive feedback to their employees.
Bottom-up information is just as important as top-down feedback, so be sure to promote both frequently. Some of your managers may not like it, but this is the best method to help them develop as leaders and strengthen the bonds between their teams.
Establish a reward system
One of the best strategies to increase productivity and efficiency at work is to show gratitude to your employees. Employees are more likely to forget to express gratitude in the absence of a structured appreciation program.
Establish a formal means for staff members to express their gratitude to each other. Make sure the incentives are in line with the company’s long-term goals. Also, be as open as possible so that everyone knows what is expected of them and how they should behave.
While monetary incentives are effective for many people, it is possible to create a meaningful non-monetary recognition program. Provide incentives such as time with the CEO, paid time off, or the opportunity to make a monetary contribution to a cause dear to the employee’s heart.
Facilitate the growth of your managers into competent leaders
Managers can significantly affect the production of workers. Employee motivation, engagement, and productivity improve when employees have a good relationship with their management.
However, organizations must provide the resources their managers need to become effective leaders. They need to make sure they have the necessary technology in the workplace and provide enough training opportunities.
Managers need to be able to check their team’s morale and productivity at any time. HR should collaborate with managers to produce monthly or quarterly pulse surveys.
When surveying your staff, don’t discount cutting-edge options. Select a mobile-friendly platform to increase engagement and ensure your frontline staff are never left behind. The best type of survey findings are those that provide concrete suggestions for change so that managers can get a clear picture of where their efforts are best spent.
Reduce the amount of data available
Overwhelming amounts of information are one of the leading causes of lost productivity in the workplace. Despite this difficulty, many companies continue to treat all employees equally and provide them with access to the same information.
Instead, information must be tailored to workers’ roles, languages, regions, hobbies, time zones, and other factors.
One study found that 76% of workers said having too much information was a source of stress for them. Additionally, 35% say they are unable to perform as well as they would like due to workload and 30% say they are less satisfied with their job as a result.
Consider launching a social intranet if you need help making your company’s material more timely and engaging for your audience. These social media-inspired tools aim to increase interest in internal communications and encourage greater staff engagement.
They provide a central location for all relevant company information and act as a “digital home” for every employee.
final thoughts
It is impossible to increase productivity among all employees. However, by using a combination of the aforementioned strategies, you can help your staff become more productive and advance their careers.
While no one can predict which strategy would work best for you and your team, it’s worth a try. By experimenting with various ways to increase efficiency and productivity, you will be able to understand how beneficial it is to invest in the individual growth of your workers.
Read More Author: Suchi Goswami I am a BA English (Hons.) graduate and drama student from Delhi who loves to share domain knowledge related to business, technology, social media and lifestyle in the form of writing.
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Source: vtt.edu.vn